An email should make its purpose clear near the beginning.
The relationship with the reader determines the greeting, level of formality and closing.
Include all requested information in a logical order, using short paragraphs when the message has several points.
See it. Say it. Understand it.
Easy / Start here
Subject: Request to use the room at the college library
Moderate / Add a little
A friendly message and a formal enquiry can communicate the same facts with different greetings and tone.
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An email should make its purpose clear near the beginning. The relationship with the reader determines the greeting, level of formality and closing. Include all requested information in a logical order, using short paragraphs when the message has several points. A useful subject line identifies the matter precisely. A request should tell the reader what response or action is needed and any genuine relevant deadline.
An informal email may use contractions and a friendly tone, while a formal enquiry normally needs more neutral language. Polite does not mean unnecessarily long. Avoid unclear promises, invented facts and unexplained abbreviations. Before sending or submitting, check the recipient's name, dates, attachments mentioned and main request. In an examination task, follow the specified audience and word guidance rather than copying a memorised letter that does not answer the situation.
In General English, apply the method to study, community participation and future opportunities. The model is fictional teaching material, so personal applications must use truthful facts. Choose a suitable level of detail for a reader who may not share your background knowledge.
වැඩි විස්තර අවශ්ය විට පමණක් මෙම කොටස කියවන්න.
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Ask clearly for the information or action you need.
End politely. Check names, dates and contact details.
See it. Say it. Understand it.
Easy / Start here
Please send the class times.
Moderate / Add a little
Could you please send me the class timetable?
Challenge / Try when ready
I would appreciate details of the course dates and the application process.
More detail for teachers and confident learners
A formal letter communicates a specific purpose to a person or organisation. State the matter early, provide the facts needed to understand it, and explain the action you request. Organise related information in separate paragraphs. The greeting and closing should suit whether the recipient is named. A professional tone is courteous and precise, even when making a complaint or disagreeing.
Support a complaint with what happened, when it happened and its practical effect, rather than exaggerated accusations. A request should be reasonable and easy to identify. Use the format specified by the task or institution, and check addresses and dates carefully. In exam writing, do not spend so much space on formatting that the required content becomes incomplete. Edit for clarity, accurate verb forms and a respectful relationship with the reader.
In General English, apply the method to study, community participation and future opportunities. The model is fictional teaching material, so personal applications must use truthful facts. Choose a suitable level of detail for a reader who may not share your background knowledge.
වැඩි විස්තර අවශ්ය විට පමණක් මෙම කොටස කියවන්න.
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An application connects your relevant experience to a specific opportunity.
Read the requirements carefully, then select evidence showing how you meet them.
A personal profile should state useful strengths and interests precisely rather than list unsupported adjectives.
See it. Say it. Understand it.
Easy / Start here
A relevant action is stronger evidence than an unsupported claim of excellent leadership.
Moderate / Add a little
Classroom profiles should use clearly fictional applicants rather than invented real credentials.
More detail for teachers and confident learners
An application connects your relevant experience to a specific opportunity. Read the requirements carefully, then select evidence showing how you meet them. A personal profile should state useful strengths and interests precisely rather than list unsupported adjectives. Use accurate dates and truthful descriptions. Formal application language can still be simple and natural. The reader needs to understand what you have done and how it relates to the role or course.
A concrete example is stronger than claiming excellent teamwork without evidence. Describe your action and, when known, its result. Keep personal details appropriate to the purpose, and never invent qualifications or experience. Check the organisation's name and the requested documents before submitting. In classroom model writing, use an explicitly fictional applicant so that an example is not mistaken for someone's real educational or employment history.
In General English, apply the method to study, community participation and future opportunities. The model is fictional teaching material, so personal applications must use truthful facts. Choose a suitable level of detail for a reader who may not share your background knowledge.
වැඩි විස්තර අවශ්ය විට පමණක් මෙම කොටස කියවන්න.
Optional extra unit worksheet
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